Media Category Registration
 

By working with members of the broadcasting, magazines and press media, we are very keen to work with journalist from these medias to joint our event to experience and write about Borneo Safari adventure to ensure that we have a strong follow through of articles during and after the event.

Officially invited journalist to cover Borneo Safari Event will be fully covered by Sponsors. Journalist who believes they could contribute to Borneo Safari in the respective market segment is most welcomed to make an application and proposal to us for consideration.

Media segments that we are especially keen to work with are 4WDs, Autos, Outdoor & Adventure Sports, Travel & Tourism and Lifestyle Magazines.

 

Registration closing dateline is 5:00 PM, September 30th, 2013.

Only fully completed registration forms will be accepted. To be able to register as a media representative, you must be at least 18 years old. You may be asked to present an official identity card stating your age. There is no registration fee for accredited media representatives.

 

How to Register

1. Download Entry Form from our website

Borneo Safari 2013 Registration Form

2. Fill in the form, attached documents & and submit your documents to:

 

Borneo Safari 2013 Secretariat Office

 

Suite A33A, 3rd Floor, Tanjung Aru Plaza

Jalan Mat Salleh, 88200 Kota Kinabalu

Sabah Malaysia.

 

Media & Sponsorships Manager: Mr. John Kong

Mobile: +6016-834 9888  Fax: +6088-210733

Email: john@borneosafari.com.my

 

Note: Please ensure that you have read the information published on our event details section before submitting your registration.

 

 

Media Registration Terms & Conditions

Your media registration will only be processed upon receipt of the fully completed registration form and verification of the above mentioned credentials. As the number of media registrations is limited, the Borneo Safari Secretariat reserves the right to refuse applications.

The registration for media representatives includes entry to all event sessions, the exhibition and poster area, the opening and closing session and the media centre. An event bag and event materials are also included. All event bags and event materials will be distributed onsite. Event bags and event material will not be mailed to media representatives.

REGISTRATION CONFIRMATION

A registration confirmation will be sent by email after the Borneo Safari  Secretariat has received the fully completed registration form, the related payment (if applicable) and the applicant’s media credentials have been verified and confirmed. Media representatives may be requested to present this registration confirmation at the registration counter as proof of their registration.

Please note that access to the media centre may be refused without this identification.

However, to be accredited as media representative, you must submit the following:

BROADCAST JOURNALIST & FILM-MAKERS

  • Audio or video files of three broadcast programmes you have worked on – you must upload a maximum of one minute of this file, which includes the section with your name on it. If this file is published online, you may send the complete URL rather than upload the film. If you are unable to upload the audio/video files, please send a CD ROM with the recordings to the Borneo Safari Secretariat; AND
  • A letter from your editor (on the official letterhead of your organization) stating that he or she supports your application and that you have been assigned to cover the conference; AND
  • A copy of your press card. If you do not have a press card, your editor must state this clearly in the above letter.

PRINT JOURNALIST – NEWSPAPER OR MAGAZINE

  • Copies of three (3) articles that have been published by a recognised media outlet that you have written, with your byline on the article. Do not send WORD documents – we require copies of the original published article. If these articles are published online, you may send the complete URL rather than hard copies of the article; AND
  • A letter from your editor (on the official letterhead of your organization) stating that he or she supports your application and that you have been assigned to cover the conference; AND
  • A copy of your press card. If you do not have a press card, your editor must state this clearly in the above letter.
 

INTERNET JOURNALIST (OFFICIAL NEWS WEBSITE):

  • The complete URL’s of three (3) articles you have written that have been published by a recognized media outlet, with your byline on the article; AND
  • A letter from your editor (on the official letterhead of your organization) stating that he or she supports your application and that you have been assigned to cover the conference; AND
  • A copy of your press card. If you do not have a press card, your editor must state this clearly in the above letter.

BLOGGERS:

  • This category will be marked on the quality and relevance of links provided. Being published on a blog does not automatically grant media accreditation.
  • The complete URL’s of three blog posts you have written in last 12 months; AND
  • A letter from your organization stating that they support your application and that you have been assigned to cover the event for their blog; AND
  • A copy of your press card. If you do not have a press card, your editor must state this clearly in the above letter.

All submitted credentials will be thoroughly checked and verified by the Borneo Safari Secretariat and additional credentials may be requested before accreditation is approved. You should therefore allow 7 to 14 days processing time before you receive confirmation of your registration. The Borneo Safari Secretariat cannot take responsibility for delays or delivery failure of supporting documentation.

Each media house is granted a maximum of two media registrations except where the media house is able to justify in writing why they require more than two registrations.

The number of media registrations for small newsletters (with a circulation of under 15,000) is limited to one person per organization, unless additional media registrations are justified in writing.

REGISTRATION NAME CHANGE

A name change to an existing media registration is not possible. The granted media registration must be cancelled and the new media representative must register and submit the required documents.

CANCELLATION POLICY

Notification of cancellation must be made in writing and sent to the Borneo Safari 2012 Secretariat. The cancellation will not be effective until a written acknowledgement from the Borneo Safari Secretariat is received.

CANCELLATION OF EVENT

In the event that the event cannot be held or is postponed due to events beyond the control of the Borneo Safari Organizers (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the Borneo Safari Organizers, the Borneo Safari Organizers cannot be held liable by media representatives for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, costs for additional orders, financial losses, etc.

MODIFICATIONS OF PROGRAMME

The event organizers reserve the right to modify the programme, which is published as an indication only.

LOST NAME BADGE

The event name badge must be worn at all times during the event. Access to the showground and event facilities will not be granted without a proper name badge. If a media representative loses, misplaces or forgets the name badge, a handling fee of RM50.00 will be charged for a new name badge.

LETTER OF INVITATION

Individuals requiring an official Letter of Invitation from the Borneo Safari Organising Committee can request one by contacting the Borneo Safari  Secretariat. To receive a Letter of Invitation, media representatives must first register to the event and submit any required supporting documentation (if applicable).

The Letter of Invitation does not financially obligate the event organizers in any way. All expenses incurred in relation to the conference are the sole responsibility of the media representative unless stated.

VISA REQUIREMENTS

It is the sole responsibility of the participant to take care of his/her visa requirements. Participants who require an entry visa must allow sufficient time for the application procedure. Participants should contact the nearest Malaysia embassy or consulate to determine the appropriate timing of their visa applications.

LIABILITY / INDEMNITY

The Participant agrees to abid by the instruction of the Borneo Safari  Organizers and/or any of his appointed officials. The Participant further understand that he/she participates in this event at his own accord and will not claim or hold the Borneo Safari Organisers, Sponsors and or its committee members liable for any mishap that may occur to he/she throughout the event. Failure to comply with any instruction from the Borneo Safari Organizers and/or his appointed official may result in immediate dismissal from the event. Any comment on the event should be communicated to the Borneo Safari Organizers and/or his appointed officials.

EVENT PHOTOGRAPHERS

We have a strong team of event photographers who will be able to supply the members of the media with official photographs. We placed our official photographers to cover most of the section of Borneo Safari from the scout to the sweepers.

This will ensure that journalist has full coverage and professional quality images of the event and are not pressed to capture images themselves. This is also useful for journalist that could only follow on a section of the event.

 
 

 

 
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